How to digitalize the onboarding of children in a nursery?
Welcoming a child in a crèche is a crucial step for parents as well as for institutions. However, the registration and file management process often remains tedious, between document collection, administrative signatures and payment management. Digitalization now makes it possible to simplify and automate these tasks for a more fluid and efficient onboarding.
The challenges of onboarding in day care centers
Enrolling and integrating a child into a nursery requires several administrative steps:
✅ Collection of documents: birth certificate, vaccination record, proof of address, insurance, parental authorizations, etc.
✅ Management of reception priorities: some nurseries may have priority criteria for enrollment (for example, siblings, working parents, etc.).
✅ Signature of documents: reception contract, internal regulations, exit authorization, medical form.
✅ Payment monitoring: management of registration fees, monitoring of monthly payments and possible financial assistance.
✅ Communication with parents: transmission of important information (schedules, activities, meals, follow-up of the child).
Inefficient onboarding can lead to parent frustration, administrative delays, and overwork for teams.
Why digitalize? The steps to digitalize onboarding in a nursery
- Automate document collection
Instead of asking parents to provide registration documents by email or in paper format, a centralized platform makes it possible to gather and verify supporting documents online in a simple and secure manner.
- Integrate the electronic signature
Instead of having contracts signed on paper, electronic signatures speed up validation and ensure legal compliance.Tools like DocuSign and Yousign make it possible to automate the signing of documents, simplify administrative management and ensure error-free follow-up.
- Digitalizing payment management
The integration of online payments and automatic subscriptions makes it possible to avoid oversights and to facilitate accounting. With tools like Stripe, GoCardless or PayPal, the management of registration fees and monthly payments becomes simple, fluid and automated.
- Improving communication with parents
A secure space or a mobile application can inform parents about the evolution of onboarding. Thanks to digital tools, crèches can centralize communication around applications and facilitate administrative follow-up.